Good post (check link at end for full article) on some basic advice relative to file retrieval and metadata. An short excerpt...
When designing your retrieval fields, metadata or indexes (whatever you wish to call them), keep in mind just what a user will want / need to do to actually locate this file / document. Here is a quick list to help you:
- How much information will the user have on a file?
- How much time do you want to allow them to enter search information
- How can your metadata fields actually assist in this
- What sort of results will be brought back and how clear will these be to the user (clear as in how can they quickly see the file they want)
Many systems recently spend a lot of time on very accurately identifying files, however, by doing this they also make it very complex at the data capture stage (scanning and indexing) and also require the user to spend longer setting up their search.
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