In an interview with Santa (), today's guest blogger KnowledgeTree identified 8 reasons why Santa needs document management in the cloud.
1 -- Reduction in Paper.
Santa receives millions and millions of letters each year and has always done his part when it comes to recycling. However, an online document management system that accepts uploaded letters and stores emails will take Santa’s green initiatives one step further by eliminating the need for paper altogether. The cumulative impact on reducing global warming will make the polar bears very happy!
2 -- Elimination of IT Infrastructure.
Winter temperatures at the North Pole average around −30 °F. The brutal cold wreaks havoc on Santa’s existing data center. Where most servers need to be kept cool to operate efficiently, Santa’s servers need to be kept warm — at considerable cost. With a cloud-based DMS, Santa can reduce his energy costs, avoid technology obsolescence, and reduce the support burden on his IT elves.
3 -- Accessibility of Documents.
Although Santa stays close to home for much of the time, he has a killer travel schedule one night a year. Rather than having to pop in to a FedEx/Kinkos to receive a fax on Christmas Eve, Santa can retrieve any document he needs from KnowledgeTree while he’s on the go.
4 -- Integration of Scanning and Capture Capabilities.
It’s not enough just to scan documents to reduce paper. In Santa’s case, he’ll use KnowledgeTree with scanning and capture solutions to extract wish list and location information from every letter. The captured information can populate metadata fields and kick off workflow processes for the manufacturing and route planning elves.
5 -- Increased Compliance.
It’s well known that Santa’s trip is tracked by NORAD through satellite systems, high-powered radars and jet fighters. What’s less known is that Santa also coordinates his flight plans with civil aviation authorities so that airplane pilots and passengers are not startled at the sight of his sleigh. With online document management, Santa can share the latest version of his flight plans with the various aviation authorities around the world, preventing near miss situations.
6 -- More Productive Work Environment.
Automating manual processes using document-based workflow will make it possible for the elves to spend less time on repetitive administrative tasks and more time on toy-making. Santa anticipates that these efficient elves will be happier and more satisfied with their work, and break into song more often.
7 -- Increased Customer Satisfaction.
The happy and efficient elves will make fewer mistakes in specifying, manufacturing and routing the toys for proper delivery. With routine tasks flowing smoothly, the quality of work will increase, with a direct effect on customer satisfaction as more children receive exactly what they asked for.
8 -- Better Collaboration and Sharing.
The ability to share documents with anyone makes it possible for Santa’s workshop to communicate and collaborate more closely with suppliers and shippers. Invoices, purchase orders and shipping manifests are all coming online and can be quickly reconciled by warehouse elves.
-----
Today's blog post was contributed by the nice folks at KnowledgeTree, who note that they have received word today (http://www.knowledgetree.com/blog/santa-xmas-document-management-workflow) that Santa Claus has selected KnowledgeTree for online document management, storage and collaboration. Many of the processes associated with the holiday season will be transformed by this technology, making North Pole operations more efficient and resulting in happier and more satisfied children worldwide.
While the typical document management software user works in an accounting, legal, or sales and marketing setting, Santa has organizational challenges that are no different or less demanding. Santa told us he’s extremely pleased with the prospect of using the cloud-based DMS to ease his yearly burden, and urged us to spread the word that he really would prefer letters uploaded directly into KnowledgeTree. For every letter Santa receives via his KnowledgeTree instance, KnowledgeTree will donate $1 to the Food Bank of Central and Eastern North Carolina? The charitable contribution is an important part of our campaign and was featured in the press release.
Then we heard him exclaim, as he continued on his rounds, “Merry Christmas to all, and I’ll see you in the cloud!” To view an infographic charting Santa’s customized workflow for letters from children, please visit: http://www.knowledgetree.com/blog/santa-xmas-document-management-workflow.
Recent Comments